Factors to Consider When Choosing a Cloud Based Timesheet Software

One of the chief roles a supervisor carries out is to oversee efficient worker management. Some of the functions he or she has to carry out in this regard include –

  1. Maintaining log in/ log out time for all workers.
  2. Calculation of benefits or wages based on the time put in.
  3. Generating insights that help management take accurate decisions that are inline with their growth objectives.

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An online timesheet is one great way to track performance, utilization and productivity of an employee in any sector – be it construction, real estate or property development, or any other human resource intensive industry.

Cloud based timesheet tracking systems utilize the power of cloud technology to store data and allow easy recording and retrieval of data from any place, any time, and on any Web enabled device. With growing popularity, there are a slew of cloud based timesheet tracking software. This will lead to confusion amongst potential purchasers about which one to go for. In order to make the decision easy, we present below some features that are must-haves to qualify as a good timesheet tracking system for your organization.

  1. Scope – The timesheet needs to be very comprehensive in nature for both managers and workers. It should support not only tracking of timesheet but should also facilitate monitoring breaks, invoice tracking, expense sheet, report outputs, display trends and allow easy decision making or senior leadership of the organization.
  2. Deployment ease – Your organization must already have some IT systems in place to bring about efficiency and productivity. A cloud based software such as www.timebooklet.com needs to show the critical feature of easily integrating with the current systems so that there are no problems after the software is deployed at the client end.
  3. Cost implications – Some very effective timesheet tracking systems also come in as free to use. However one needs to weigh in between features/benefits and costs involved. If you feel a free version of a software product is not up to the mark, you can also explore paid software products that are bound to have a much broader spectrum of features.

Want To Manage Your Timesheet – Look No Further Than The Cloud

Timesheets are a vital way to keep track of time during the lifecycle of any task or project, so as to stay on track for different milestones and deadlines. They also come in handy during calculating man-hours for payments, invoicing, and determining the general efficiency with which the project has been executed.

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Timesheet management is the best way to keep abreast of a project’s duration, efficiency and overall man-hours involved. For people and organizations that need to use timesheets, there are various timesheet templates which are available on the internet. These are either in text format, or use Microsoft Excel spreadsheet software as a host.

The Problem with Downloaded Timesheets

There are a large number of different timesheet templates available on the internet, ready for download and use. However, adopting this method can be fraught with problems. A few of them are –

Most timesheets found on the internet are generic and simple in nature, and will need to be modified further for accommodating the specific requirement on hand.
Timesheet templates available in text format need to be printed out before use. This increases paper use, and leaves no room for soft copy backups.
Using Excel templates requires the use of Microsoft Excel, which is localized software. Files need to be transferred manually between people if they need to available for multiple personnel.

Using Cloud Based Timesheet Management

A great solution for all these problems is to use cloud based timesheet management services. It eliminates the hassle of printing out sheets, and also does away with the dependencies involved with Excel templates. If your timesheet is hosted on the cloud, it can be securely accessed from any location, from any device, by an approved user. It is a scalable system, which can fit the smallest and largest projects you want to carry out. Deployment is a breeze, and since there is no software installation involved, the timesheet management system can be put in place and be ready for use in a matter of minutes.

Also, cloud based timesheet management services come with a plethora of extra features which makes it easy for project managers to log hours, calculate payments, carry out audits and generate detailed statistical reports. These services come with integrated security features that ensure that your timesheet data remains secure and immune from outside intrusion. Overall, using cloud based solutions is a great way to make timesheet management a more efficient and effective process.